BBC Studios Showcase

Web Application

Each year, BBC Studios holds a major sales event. This unique event showcases the best of British television to the world’s top TV executives. With over 700 delegates attending annually from every corner of the globe, Showcase is the world’s biggest television sales market hosted by a single distributor. Delegate invites, travel plans, private viewing facilities and sub events, such as presentations and evening entertainment, all need to be managed in an efficient, labour-saving manner.

What we did

Initially, we scoped and developed a powerful delegate management system and then, over time, designed new features, real-time reporting systems and integration with third-party suppliers. This was in line with the ever-growing needs of the events team and the increasing complexity of the project.
Our online solution allows administrators to plan the event in detail, including;

Regional invitations managed by separate teams
Accommodation
Allocation of private viewing facilities and timetables
Subevent booking
Automated table planning and seat allocation based on complex criteria and rules
On-site delegate check-in
Access solutions (badge scanning and feedback)

Delegates can RSVP, update their details and requirements through the portal, and the events team can be kept up to date with real-time reporting on invitations accepted, as well as the number of delegates at the event and sub-events at any time.

The result

Our solution offers end-to-end management of the BBC Studios Showcase event in real time, vastly improving efficiency and access to information by the busy events team. The solution continues to go from strength to strength and is now integral to the planning and running of the event.

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